The purpose of this policy is to help you, the user, understand what personal information we, GroveWare Technologies Inc. (aka GroveWare), collect and how it will be used when you use MobiTask.
This policy does not apply to information that is collected or stored by a user or organization using MobiTask. That information is governed by the policies of the organization or of the person’s for which the organization is collecting the data.
By using MobiTask, the user expressly consents to our collection, use, disclosure and retention of the user’s information as described in this policy.
What is Personal Information?
In this policy, “personal information” means information that identifies an individual, such as the name and date of birth of that individual, and includes non-personal information that we link to personal information.
This policy does not cover non-personal information, which is information that does not identify the user. However, as stated above, when we collect non-personal information and link that non-personal information to an identifiable individual, then that information will become personal information and become subject to this policy.
What Does MobiTask Do?
MobiTask is a mobile device platform which automates data collection and task management processes on behalf of an organization for which the user is working, either as an employee or contractor.
In other words, everything the user does when using MobiTask will have been specifically developed for the organization and is being used for the organization’s purposes. MobiTask essentially allows the user to access data collected by the organization and to input additional data for purposes of the organization.
What Personal Information Will Be Collected?
In order to use MobiTask on a mobile device, the user, or the organization for which the user is working, will voluntarily have to provide us with information to identify the user, such as the user’s login name, the user’s first and last name, the user’s email address, a password and the name of the organization for which the user is working. A particular organization may require MobiTask to collect other personal information of or pertaining to a user.
MobiTask may allow the user to use other identifying information stored on the mobile device, such as fingerprint or iris details, but does not record or store any such information.MobiTask uses the identity of a user to log everything that user does within MobiTask.
How Will Personal Information Be Used?
MobiTask only collects such personal information about a user as may be required by us to identify and validate the user’s right to use MobiTask to input and access data and tasks on behalf of the organization for which the user is working.
The log of a particular user’s actions in MobiTask is used for audit and troubleshooting purposes of the organization.
GroveWare does not collect any personal information about a user for its own purposes.
Sharing Personal Information
All of a user’s actions in MobiTask, including the time and location of all actions, may be available to the organization for which the user is working, including various other levels of personnel in the organization. Accordingly, the organization may use such information for a variety of purposes, including security and productivity. GroveWare does not have any control over how the organization may use or share personal information of a user.
GroveWare does not share the personal information of a user with any third parties, except that GroveWare will share personal information of a user with law enforcement or other government agencies when it deems it appropriate to do so.
Storing of Personal Information
Personal information pertaining to a user is stored on the mobile device itself as well as on GroveWare’s servers. GroveWare will retain personal information pertaining to a user according to the requirements of the organization.
GroveWare’s servers may not be located in the same country in which the user is located, but all of GroveWare’s servers are located either in Canada or the United States.
Security of Personal Information
GroveWare cares about the security of your information and takes commercially reasonable physical, administrative, and technological measures to protect the information collected by MobiTask against loss, theft and unauthorized use, disclosure, or modification. However, no security system is impenetrable and we cannot guarantee the security of our systems 100%. In the event that any personal information under our control is compromised as a result of a breach of security, we will take commercially reasonable steps to investigate the situation and where appropriate, notify those users whose information may have been compromised and take other steps, as may be required by and in accordance with any applicable laws and regulations.
GroveWare may change this policy from time to time and will use commercially reasonable efforts to notify all users of proposed and actual changes.
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